Merging Groups

Merging Groups

If you manage the same group across multiple organizations, you can merge your group records together. This combines your groups into a single entry, making it easier to manage your group from one place.

When to Merge Groups

Merging is useful when:

• You have the same group registered with multiple organizations (different circuits, leagues, or associations)
• You want to simplify your group management by combining separate registrations into one
• Your group appears multiple times on your dashboard

Example: A marching band registered with both their state circuit and a national organization would appear twice. Merging combines them into one entry while keeping both organization memberships active.

Before You Begin

Keep these requirements in mind:

• You must be an administrator of all groups you want to merge
• You can only merge groups of the same type (e.g., Band with Band, Guard with Guard)
• Groups from the same organization cannot be merged together
• You need at least 2 groups to perform a merge
• The merge combines all organization memberships under one group name

How to Merge Groups

Step 1: Access Manage My Groups

1. Log in to CompetitionSuite
2. From your Overview dashboard, click Manage in the left sidebar
3. This opens the Manage My Groups page

Step 2: Select Groups to Merge

1. Find the group type section containing the groups you want to merge
2. Click Select for Merge next to the first group you want to merge
   • The button changes to Selected for Merge (highlighted in orange)
3. Click Select for Merge next to additional groups you want to combine
4. Repeat for any other groups you want to include in the merge

Note: If you try to select a group from the same organization as one already selected, you'll see an error message. Groups from the same organization cannot be merged.

Step 3: Complete the Merge

1. Once you've selected all the groups you want to merge, click the Merge button at the top right of that group type section
2. In the modal that appears, enter a name for your merged group
3. Click Merge Groups to complete the merge

The page will refresh and your groups will now appear as a single entry with all organization memberships listed underneath.

After Merging

Once merged:

• Your group appears as a single entry on the Manage My Groups page
• All organization memberships display under the merged group
• You can access any organization's events and features through the merged group
• Staff members from all merged groups will have access to the combined group

Removing a Selection

If you change your mind before completing the merge:

• Click the orange Selected for Merge button on any selected group to deselect it
• This removes that group from the merge selection

Splitting Merged Groups

If you've merged groups and need to separate them again, you can split your merged wrapper back into individual group wrappers.

When to Split Groups

Splitting is useful when:

• Groups were accidentally merged together
• An organization reclassified your group and you need to separate it
• You no longer want to manage multiple organizations under one wrapper

How to Split Groups

1. Navigate to the Manage My Groups page
2. Find the merged wrapper you want to split
3. Click the Split button next to the wrapper name
4. In the confirmation modal, review the split details
5. Click Confirm Split to proceed

Note: The Split button only appears for wrappers that contain 2 or more groups.

What Happens When You Split

• Each group in the wrapper becomes its own separate wrapper
• All administrators and staff are copied to all resulting wrappers
• Each person maintains access to every group that was previously merged
• Event registrations and history remain associated with their respective organizations

Split Cannot Be Undone

Splitting creates new wrappers for each group. If you want to re-merge the groups after splitting, you'll need to go through the merge process again.

Important Notes

• All staff members maintain their access after merging or splitting
• Event registrations and history are preserved for all groups
• Commentary, scores, and other data remain associated with their original organization

Troubleshooting

Group Not Available for Merge

If a group doesn't appear on the Manage My Groups page or you can't select it for merging, you may not have administrator access to that group.

Solution: Contact an existing administrator of the group to grant you administrator access, or ask them to perform the merge on your behalf.

"Sorry, you can't merge 2 groups from the same organization!"

This error appears when you try to select a group that belongs to an organization you've already selected. Each merged group can only include one record from each organization.

Solution: Deselect the conflicting group and choose a different one, or proceed with the groups you've already selected.

"You need to select at least 2 groups to merge!"

This message appears when you click Merge with only one group selected.

Solution: Select at least one more group before clicking Merge.

"Please provide a name for the merged groups!"

You must enter a name for the merged group before completing the merge.

Solution: Enter a display name for your merged group in the text field.

Related Articles

• Accessing your Group
• Change a Group's Display Name
• Your Overview Dashboard