Managing Judge Notes

This article covers how to view, edit, and manage judge notes for performances in your event.

Viewing Notes

Filtering by Division

To focus on a specific division or round:

Open the Notes page for your competition
In the left sidebar, click on a division/round name
Only performances from that selection will display

To return to viewing all notes, click All Divisions at the top of the filter list.

Expanding and Collapsing Performances

Each performance panel can be expanded or collapsed:

Expand - Click the down chevron icon to show all caption notes
Collapse - Click the up chevron icon to hide caption details

The system remembers your collapse preferences for each performance during your session.

Editing Notes

Opening the Note Editor

Locate the performance and caption you want to edit
Click the pencil icon on the right side of the caption row
The Note Editor modal opens

The modal displays:

Title - The group name
Caption and Judge - Shows which caption and judge the note belongs to
Warning Banner - Reminds you that notes are visible to group administrators and staff
Release Notice - If the caption requires release, a notice appears indicating groups won't see the note until scores are released
Note Text Area - The editable note content

Saving Changes

Edit the text in the note text area
Click Save to save your changes
Click Close to cancel without saving

Notes save immediately and update in real-time for other users viewing the same page.

Important Considerations

Note Visibility Warning

When editing notes, remember:

Notes are visible to group administrators and staff members once released
Be professional and constructive in all feedback
Avoid including internal comments or sensitive information

Release Requirements

Some captions may have "Requires Release" enabled. For these captions:

The note will not be visible to groups until scores are released
A blue notice in the editor indicates this requirement
This setting is configured at the scoring system level

Training Captions

Notes on training captions:

Display with a yellow "training" label
Are visible to administrators
Are never released to groups regardless of release settings
Do not affect the release status of other notes
Training status is configured in your scoring system settings

Real-Time Updates

The Notes page updates in real-time:

When judges add or modify notes from their devices, you'll see the changes automatically
Multiple administrators can view and edit notes simultaneously
No manual refresh is required to see updates

Best Practices

For Administrators

Review notes before releasing to ensure they're appropriate for groups
Use the filter to work through notes systematically by division
Collapse completed performances to reduce visual clutter

For Note Content

Keep feedback constructive and specific
Focus on areas for improvement
Avoid comparing groups to each other
Be mindful that group staff will see this feedback

Judge Notes Overview
Releasing Notes to Groups
Creating a Scoring System (for caption settings)