Configure Membership Levels
Membership levels define the pricing structure, registration windows, and allowed divisions for groups signing up for your season. You can create multiple levels to offer different pricing tiers or registration periods.
Accessing Membership Levels
- Navigate to Settings > Seasons
- Click on an existing season
- Select the Membership Setup tab
- Scroll to the Membership Levels section
Creating a Membership Level
- Click Create a Membership Level
- Configure the level settings (see below)
- Click Save
Basic Settings
| Field | Description | Example |
|---|---|---|
| Name | The level name shown to groups (max 100 characters) | "Early Bird Registration" |
| Open Date | When this level becomes available for signup | 09/01/2024 |
| Close Date | When this level stops accepting signups | 11/30/2024 |
| Payment Due Date | Deadline for membership payment | 12/15/2024 |
| Free Events | Number of included events with membership | 3 |
| Group Max Events | Maximum events a group can register for (0 = unlimited) | 10 |
Fee Levels Tab
Fee levels let you create tiered pricing for organizations with multiple groups. For example, you might charge less per group when an organization registers multiple groups.
| Level | Description | Example Amount |
|---|---|---|
| 1st Group | Price for the first group | $150.00 |
| 2nd Group | Price for the second group | $125.00 |
| 3rd Group | Price for each additional group | $100.00 |
Click Add Another Fee Level to add additional tiers.
Divisions Tab
Select which divisions are allowed to register under this membership level.
For each division, toggle between:
- Allow: Groups in this division can register under this level
- Deny: Groups in this division cannot use this level
At least one division must be set to Allow to save the membership level.
Add Ons Tab
Add-ons let you offer optional items groups can purchase during membership signup.
| Field | Description | Example |
|---|---|---|
| Name | The add-on item name | "Additional Event Registration" |
| Max Quantity | Maximum number a group can purchase | 5 |
| Price | Cost per item | $25.00 |
Click Add Another Add On to create additional items.
Cloning from a Previous Season
If you've configured membership levels for a previous season, you can clone them to save time:
- In the Membership Levels section, click Clone from Previous Season
- Select the season to clone from
- Review the cloned levels and adjust dates as needed
Important: Cloned levels keep the original dates. Remember to update the open, close, and payment due dates for your new season.
Editing a Membership Level
- Click on the membership level in the list
- Make your changes
- Click Save
Removing a Membership Level
- Click on the membership level
- Click Remove (bottom-left of the dialog)
- Confirm the removal
Warning: Removing a level cannot be undone. This will not affect groups already registered under this level.
Best Practices
Multiple Levels for Different Periods
Create multiple levels to encourage early registration:
| Level Name | Open Date | Close Date | 1st Group Fee |
|---|---|---|---|
| Early Bird | Sep 1 | Oct 31 | $125 |
| Regular | Nov 1 | Dec 31 | $150 |
| Late Registration | Jan 1 | Jan 31 | $175 |
Division-Specific Levels
Create separate levels for different competitive classes:
| Level Name | Allowed Divisions |
|---|---|
| Scholastic Membership | Scholastic A, Scholastic Open |
| Independent Membership | Independent A, Independent Open, Independent World |