Uploading Submissions
The Submissions tab allows you to upload required files for an event, such as performance videos, supplemental documents, or other artifacts the event organizer has requested. This feature is commonly used for adjudicated events, solo and ensemble festivals, and virtual competitions.
Accessing Submissions
- Navigate to Events > Upcoming Events
- Find the event requiring submissions
- Click the Submissions tab
Tab Availability
The Submissions tab appears when:
- The event organizer has enabled submissions/artifact uploads
- You have Submissions permission for your group
Tip: Staff members with Administrator access automatically have Submissions permission.
If the tab is grayed out, you don't have permission to upload. Contact your group administrator to request access.
Understanding Submissions
Each event can have multiple submission types. For each submission, you'll see:
| Field | Description |
|---|---|
| Name | What the submission is called (e.g., "Performance Video", "Sheet Music") |
| Description | Instructions or requirements from the event organizer |
| Type | The file format required (e.g., PDF, Video, Audio) |
Submission Deadline
At the top of the Submissions tab, you'll see the deadline information:
Before the Deadline
Submissions for this event will be accepted until [date/time]
You can upload and replace submissions until this deadline.
After the Deadline
Submissions for this event closed as of [date/time]
The upload buttons are disabled after the deadline. Contact the event organizer if you missed the deadline.
Uploading a File
To upload a submission:
- Find the submission type you need to upload
- Click the Upload [Type] button (e.g., "Upload PDF", "Upload Video")
- Select your file from your device
- Wait for the upload to complete
Upload Progress
While uploading, you'll see a progress bar showing the upload percentage. Large files (especially videos) may take several minutes to upload depending on your internet connection.
Upload Complete
When the upload finishes, you'll see:
- Upload Complete label
- A link to download your submitted file
- The upload date and time
File Requirements
Supported File Types
The event organizer specifies which file types are accepted for each submission. Common types include:
- PDF - Documents, sheet music
- Video - MP4, MOV, and other video formats
- Audio - MP3, WAV, and other audio formats
If you try to upload the wrong file type, you'll see an error message indicating the required format.
File Size Limits
Files can be up to 5 GB in size. If your file exceeds this limit, you'll see an error message with your file size.
Tip: If your video file is too large, consider compressing it using video editing software or online compression tools.
Notes for Judges
You can add a note for the judges to see when they review your submission:
- After uploading, click Edit Note next to "Note for Judge"
- Enter your note (maximum 1,000 characters)
- Click Save
Use this field to provide context, explain technical choices, or highlight specific elements you'd like feedback on.
Replacing a Submission
To replace an existing submission with a new file:
- Simply click the Upload [Type] button again
- Select your new file
- The old file will be replaced with the new one
The upload date will update to reflect when the replacement was submitted.
Viewing Your Submission
After uploading, you can:
- Click Download to view your submitted file
- Verify it's the correct file before the deadline
We recommend downloading and checking your submission to ensure the correct file was uploaded.
Troubleshooting
My file won't upload
- Check that the file type matches what's required
- Ensure your file is under 5 GB
- Try a different browser if uploads continue to fail
- Check your internet connection
I uploaded the wrong file
Simply upload the correct file before the deadline. The new file will replace the old one.
I missed the deadline
Contact the event organizer directly. They may be able to accept late submissions through other means.
The upload is stuck
Large files can take time to upload. If the progress bar hasn't moved in several minutes:
- Check your internet connection
- Try refreshing the page and uploading again
- Consider compressing video files to reduce upload time