Configuring Event Details

The Event Details section is where you configure the fundamental settings for your competition, including the event name, location, dates, and scoring configuration.

Accessing Event Details

1. Navigate to your Organization > Events > select your Event
2. Click Setup in the event navigation
3. Event Details is selected by default (or click it in the sidebar)

Basic Settings

Season

Displays the season this event belongs to. The season is set when the event is created and cannot be changed afterward.

Name

The public name of your event. This is displayed:

• On the event list
• In schedules and recaps
• To registered groups
• On any public pages

Location

The venue or location where the event takes place. This is displayed alongside the event name throughout the system.

Event Type

Select the format of your competition:

The event type determines:

• How many competition sessions appear
• Available import options for lineups
• How rounds are handled in scoring

Note: Once performances have been entered or scores recorded, the event type is locked and cannot be changed.

Competition Settings

For each competition (determined by event type), configure:

Date

Set the competition date using the date picker. For multi-day events, each competition can have a different date.

Panel Size

Select the number of judges per caption:

The panel size affects judge assignments and how scores are calculated.

Scoring Configuration

For each group type competing at your event, select the scoring system:

1. Find the group type row (e.g., "Marching Band", "Color Guard")
2. Click the dropdown
3. Select the appropriate scoring configuration

Important: If no scoring configuration is selected, you cannot add groups or create a lineup for that group type.

Circuit Competition ID (Optional)

If your organization participates in circuit scoring, enter the external competition ID here. This enables score synchronization with circuit systems.

Advanced Options

Click the Advanced Options panel header to expand additional settings:

Anonymize Group Names

Use anonymization when you want judges to score without knowing which group is performing. This is common for blind judging scenarios.

Shorthand Name

An internal identifier displayed in the browser title bar. Use this to distinguish between multiple open events.

• Enter a brief name (e.g., "Regionals")
• Enter a dash (-) to hide the event name from the browser title entirely
• This name is never shown to the public

Saving Changes

After making changes:

1. Review all settings
2. Click Save Event Details
3. Wait for the confirmation message

Note: Some settings (event type, dates) affect other areas of the system. Changes may require updates to the lineup or schedule.

What You Cannot Change

The following are set at event creation and cannot be modified:

• Season - The event belongs to its original season
• Event Type - Once scores or performances exist, this is locked
• Competition Names - For standard event types, names are system-defined

Common Scenarios

Changing from Single Day to Prelims/Finals

This is only possible if:

• No groups have been added to the lineup
• No scores have been entered

To change:

1. Click the desired event type button
2. Configure dates for both competitions
3. Save changes
4. Set up scoring for both competitions

Selecting a Different Scoring System

1. Find the group type row
2. Click the dropdown
3. Select the new scoring system
4. Click Save Event Details

Warning: Changing the scoring system after judges have been assigned may clear those assignments.

Related Topics

• Event Setup Overview
• Creating a Scoring System
• Setting Up the Lineup