Creating the Lineup

The Lineup section is where you define which groups are competing in your event and in which divisions. This is a critical step that must be completed before creating a schedule or assigning judges.

Accessing the Lineup

1. Navigate to your Organization > Events > select your Event
2. Click Setup in the event navigation
3. Click Lineup under the competition name in the sidebar

If your event has multiple competitions (Prelims/Finals), each has its own Lineup section.

Prerequisites

Before creating a lineup, ensure:

1. Scoring is configured - Select a scoring system in Event Details
2. Divisions exist - Create divisions in Organization Settings if needed
3. Groups exist - Groups must be created in your organization

If scoring hasn't been selected, you'll see a message directing you to Event Details.

Selecting Divisions

Click Select Divisions to choose which divisions will compete:

1. A modal displays all available divisions
2. Check the divisions you want to include
3. Click Save to confirm

Selected divisions appear in the main lineup area.

Reordering Divisions

Drag and drop divisions to change their order:

1. Hover over the division row
2. Click and drag the sort handle (three lines icon)
3. Drop in the desired position

Division order affects:

• Schedule order
• Recap display order
• Public schedule display

Adding Groups

From Registration Import

If groups registered for the event:

1. Click Import from Registration
2. Review the groups and their divisions
3. Click Import to add them to the lineup

This is the fastest way to populate your lineup if you used online registration.

From Previous Rounds

For Prelims/Finals or multi-round events:

• Import from Prelims - Available in Finals
• Import from Semifinals - Available in Finals (3-round events)

This imports groups based on their advancement from earlier rounds.

Manual Entry

To add groups manually:

1. Click on a division to expand it
2. Click Add Group
3. Search for the group by name
4. Select the group from results
5. Confirm the addition

Managing the Lineup

Division Details

Click on a division row to view its details:

• Groups currently in the division
• Performance order
• Any configuration overrides

Round Management

For divisions with multiple rounds, click a round name to:

• View groups in that round
• Adjust round-specific settings
• Manage performance order

Warnings and Alerts

Watch for these warnings:

Registration Canceled Alert (Yellow) Groups whose registration was canceled but are still in the lineup. Consider removing them.

Division Mismatch Alert (Yellow) Groups competing in a different division than their default. Review to ensure this is intentional.

Scoring System Mismatch (Red Triangle) Division is using a different scoring system than configured. May need adjustment.

Panel Size Mismatch (Red Triangle) Division panel size doesn't match event settings. Verify judge assignments.

Performance Order

Within each division, groups perform in the order listed:

Reordering Performances

1. Click on the division to expand
2. Drag groups to change their order
3. Changes save automatically

Randomizing Order

For larger events, you may want to randomize:

1. Export the list
2. Randomize externally
3. Manually reorder or re-import

Division Configuration

Ignore Rounds

For divisions with rounds (in multi-round events):

Some divisions may need to ignore rounds on the recap (show combined results instead of round-by-round). A compress icon indicates this setting is enabled.

Score System Override

Individual divisions can use different scoring systems if needed. A warning indicator appears when a division's scoring differs from the default.

View Lineup

Click View Lineup to see a summary of all groups and their performance order. This provides a printable overview without edit capabilities.

Import Options

Empty Lineup

If you see "There are no divisions selected!":

1. Click Select Divisions
2. Choose at least one division
3. Save your selection
4. Add groups to each division

Common Scenarios

Moving a Group Between Divisions

1. Remove the group from the current division
2. Add them to the new division
3. Update the schedule accordingly

Adding a Late Entry

1. Navigate to the appropriate division
2. Click Add Group
3. Find and add the group
4. Adjust performance order
5. Update the schedule

Removing a Group

1. Click on the division containing the group
2. Find the group entry
3. Click Remove/Delete
4. Confirm removal
5. Update the schedule

After Creating the Lineup

Once your lineup is complete:

1. Proceed to Schedule to set performance times
2. Go to Judges to assign judges to captions
3. Review Event Access to ensure staff have appropriate permissions

Related Topics

• Event Setup Overview
• Building a Schedule
• Assigning Judges
• Adding Groups to a Competition