Event Setup Overview

Event Setup is your central hub for configuring all aspects of a competition event. From basic event details to judge assignments and scheduling, this page contains everything you need to prepare your event for a successful competition.

Accessing Event Setup

1. Navigate to your Organization
2. Click Events in the main navigation
3. Select the Event you want to configure
4. Click Setup in the event navigation menu (or select "Setup" from the gear icon dropdown)

Page Layout

The Event Setup page is organized into two main areas:

Left Sidebar Navigation

The sidebar contains links to all setup sections, organized into three groups:

Event-Level Settings

• Event Details
• Pages (if enabled)
• Registration
• Submissions
• Performance Music Setup
• Critique Sign-up
• Video Restrictions
• Event Access
• Billing Information

Competition Settings (one section per competition)

• Lineup
• Schedule
• Judges
• Judge Totes
• Announcer

Administrative Options

• Event Restriction
• Cancel Event

Main Content Area

The right side of the page displays the currently selected section's configuration options.

Setup Workflow

While you can configure sections in any order, we recommend this workflow for new events:

Step 1: Configure Event Basics

Start with Event Details to set the:

• Event name and location
• Event type (Single Day, Prelims/Finals, etc.)
• Competition dates
• Panel size
• Scoring configuration

Step 2: Enable Registration (Optional)

If groups will register themselves for your event:

1. Go to Registration
2. Enable registration
3. Set registration dates and pricing
4. Configure registration limits

Step 3: Configure Submissions (Optional)

If groups need to submit materials before the event:

1. Go to Submissions
2. Enable submissions
3. Add artifact types (video, audio, images, documents)
4. Set submission deadlines

Step 4: Set Up the Lineup

For each competition:

1. Go to Lineup
2. Select which divisions will compete
3. Add groups to each division
4. Arrange performance order

Step 5: Create the Schedule

For each competition:

1. Go to Schedule
2. Select a schedule template
3. Configure warm-up areas and intervals
4. Adjust individual performance times if needed
5. Add breaks and delays as necessary

Step 6: Assign Judges

For each competition:

1. Go to Judges
2. Set the Head Judge
3. Assign judges to each caption/subcaption
4. Save assignments

Step 7: Final Preparations

Before your event day:

• Print Judge Totes for each judge
• Configure Announcer scripts
• Set up Performance Music deadlines (if applicable)
• Configure Critique Sign-up slots (if applicable)
• Review Event Access to ensure the right people have access

Section Quick Reference

Locked Events

Once an event has been finalized (typically after scores have been released), certain settings become locked:

• Event type cannot be changed
• Competition names cannot be modified
• Some performance configurations are fixed

If you need to modify a locked setting, contact CompetitionSuite support.

Training Events

Training events have limited functionality:

• Registration is disabled
• Critique Sign-up is disabled
• Video Restrictions are disabled

These limitations exist because training events are designed for practice judging, not competitive scoring.

Related Topics

• Configuring Event Details
• Managing Registration
• Setting Up Submissions
• Creating the Lineup
• Building a Schedule
• Assigning Judges