Printing Judge Totes

Judge Totes are printed materials given to judges before the competition. They contain essential information about their assignments, including which groups they're scoring and in which divisions.

Accessing Judge Totes

1. Navigate to your Organization > Events > select your Event
2. Click Setup in the event navigation
3. Click Judge Totes under the competition name in the sidebar

Prerequisites

Before printing totes:

1. Judges must be assigned - Complete assignments in the Judges section
2. Lineup must exist - Groups must be added to divisions

If no judges are assigned, you'll see: "There aren't any judges assigned to the competition! Make sure you have judges assigned to print totes."

Judge List

Each assigned judge appears with:

• Judge name - Full name
• Divisions/rounds - Where they're judging
• Caption - Their assigned caption(s)

Selecting Totes to Print

Individual Selection

For each judge, toggle divisions on or off:

1. Find the judge's panel
2. Each division/round shows a Print Tote toggle
3. Switch to Yes for divisions you want to print
4. Switch to No to exclude

Select All for One Judge

1. Click Select All Divisions on the judge's panel
2. All their divisions are set to print

Select All Judges

1. Click Select All Judges at the top
2. Every judge's divisions are selected

Printing Totes

1. Make your selections
2. Click Print Selected Totes
3. A print preview opens
4. Use your browser's print function (Ctrl+P / Cmd+P)

Print Tips

• Use landscape orientation for better formatting
• Print on standard letter or A4 paper
• Consider printing double-sided for multi-page totes
• Verify printer has adequate toner/ink

Tote Contents

Each tote typically includes:

Common Scenarios

Printing for a Single Judge

1. Click Select All Divisions for that judge only
2. Print their totes
3. Useful for last-minute additions

Printing Only Certain Divisions

1. Manually toggle each division to Yes/No
2. Select only the divisions being printed
3. Useful for round-by-round printing

Reprinting a Lost Tote

1. Find the judge needing a replacement
2. Select their divisions
3. Print a new copy

Best Practices

Timing

Print totes:

• After all judge assignments are final
• After the schedule is complete
• The day before the event (at latest)

Organization

Consider:

• Sorting printed totes alphabetically by judge name
• Placing in folders with warm-up schedules
• Including caption-specific materials

Verification

Before distributing:

• Verify correct group spellings
• Check performance order matches schedule
• Confirm judge assignments are current

Related Topics

• Event Setup Overview
• Assigning Judges
• Creating the Lineup