Recap Visibility Settings

The Recap Visibility feature allows you to control whether a performance appears on the official recap and handle situations where a group did not perform. This guide explains how to configure these settings.

Accessing Recap Visibility

Navigate to the Event Scoring page
Find the performance you want to configure
Click the eye icon in the performance card header

Eye icon (open) = Performance is visible on recap
Eye-slash icon (crossed out) = Performance is hidden from recap

The Recap Visibility modal opens

Performed (Yes/No)

This setting indicates whether the group actually performed at the event.

Setting	Effect
Yes	Normal scoring - the performance is scored and can appear on recap
No	No score available - a warning banner appears and the group receives no score

Reason (When "No" is Selected)

If a group did not perform, you must select a reason:

Reason	When to Use
Weather	Performance cancelled due to weather conditions
No Show	Group did not arrive or failed to take the floor
Disqualified	Group was disqualified from the competition
Other	Any other reason (enter custom text)

When selecting Other, a text field appears where you can enter a custom reason (e.g., "Equipment failure", "Medical emergency").

Visible on Recap (Yes/No)

This setting controls whether the performance appears on the public recap, regardless of whether they performed.

Setting	Effect
Yes	Performance appears on the recap with its score (or "Did Not Perform" notation)
No	Performance is completely hidden from the recap

Common Scenarios

Group Performed But Should Be Hidden

Use this when a group performed but you don't want their score on the public recap (e.g., exhibition performance):

Set Performed to Yes
Set Visible on Recap to No

Result: The group still receives their score (when released), but they don't appear on the public recap.

Group Did Not Perform

Use this when a group was unable to perform:

Set Performed to No
Select the appropriate Reason
Set Visible on Recap to Yes or No based on your preference

Result: No score is calculated. If visible, the recap shows "Did Not Perform" with the reason.

Group Disqualified After Performing

Use this when a group performed but was later disqualified:

Set Performed to No
Select Disqualified as the reason
Set Visible on Recap based on your preference

Result: Their original scores are ignored and they appear as disqualified.

Visual Indicators on the Scoring Page

After saving recap visibility settings, the performance card updates to show the current status:

Performance Marked as Not Performed

A red warning banner appears:

No Score Available - This performance has been marked as no score available. The recap will not have this group's score and they will not be able to access their score.

Performance Hidden from Recap

A yellow warning banner appears:

Performance Hidden - This group and score will not be displayed on the recap, however the group will still receive their score, when released.

Icon Changes

The eye icon in the performance header reflects the current visibility:

Open eye = Visible on recap
Crossed-out eye = Hidden from recap or marked as not performed

Saving Changes

Configure the desired settings
Click Save to apply the changes
The modal closes and the performance card updates

Click Close to exit without saving.

Group Score Access

The recap visibility settings affect what groups see when viewing their scores:

Performed	Visible on Recap	Group Can See Score
Yes	Yes	Yes, when scores are released
Yes	No	Yes, when scores are released
No	Yes	No - sees "Did Not Perform"
No	No	No - no score available

Key point: Setting "Visible on Recap" to No does NOT prevent the group from seeing their own score—it only affects the public recap. The "Performed" setting determines whether the group has access to their score.

Best Practices

Before the Event

Review registered groups and identify any that are exhibition-only
Plan how to handle potential no-shows or weather delays

During the Event

Update recap visibility immediately when a group doesn't perform
Document the reason while details are fresh
Communicate with affected groups about their status

Before Releasing Scores

Review all performances marked as not performed or hidden
Verify reasons are accurate and appropriate for public display
Confirm all disqualifications with event officials

Troubleshooting

Cannot find the eye icon

The eye icon appears in the performance card header, to the left of the lock icon. If you don't see it, ensure you have the necessary permissions to modify recap settings.

Changes not saving

Ensure you click Save before closing the modal. The Close button discards changes.

Group still appearing on recap after hiding

Recap visibility changes take effect immediately but may require regenerating the recap document if it was previously generated.