Organization Messaging
Organization Messaging lets you send email communications to groups, judges, and event participants directly from CompetitionSuite. Reach your entire community or target specific audiences with a few clicks.
Why Use Organization Messaging?
- Reach the right people - Target specific group types, judges, or event participants
- Rich formatting - Create professional emails with formatting, links, and attachments
- Stay organized - View past messages to track what you've sent
- Save time - Send one message to hundreds of recipients at once
What You Can Do
| Feature | Description |
|---|---|
| Compose emails | Write messages with rich text formatting |
| Select recipients | Choose groups, judges, or event participants |
| Add attachments | Upload files to include with your message |
| View history | Review previously sent messages |
Who Receives Your Messages?
Organization Messaging sends emails to the primary email address associated with each recipient's CompetitionSuite account.
Recipient Options
By Group Type
- Group Admins only
- Group Admins & Staff Members
By Judge Category
- All judges in a specific group type
By Event
- Group Admins at a specific event
- Group Admins & Members at a specific event
- Judges assigned to a specific event
Accessing Organization Messaging
- Navigate to your organization
- Click Messaging in the main navigation
Getting Started
Access Requirements
To use Organization Messaging, you need Organization Contact access or higher. Contact your organization administrator if you need this permission.
Tips for Effective Messaging
Do
- Write clear, concise subject lines
- Keep messages focused on one topic
- Include relevant dates, times, and locations
- Proofread before sending
Don't
- Send the same message multiple times
- Use all caps (it reads as shouting)
- Include sensitive information in attachments
- Forget to select recipients before sending